PRACTICAL PROJECT GUIDE
Prepare an RFQ that defines the real work.
A useful enquiry reduces avoidable assumptions. Use this checklist to assemble the information available and identify what still needs a site review or decision.
1. Describe the objective.
Explain whether the requirement is a new installation, capacity change, modification, maintenance/AMC, repair or shutdown package. Name the systems and the operating problem or desired outcome.
2. Establish the scope boundary.
List the included work, interfaces with other contractors or the site team, supply responsibilities and any known exclusions. Separate confirmed requirements from options that need assessment.
3. Provide the technical information.
Include current drawings, BOQ, equipment schedules, specifications, relevant photographs and available records. Identify drawing status and note any information that may no longer match the site.
4. Explain site conditions.
State the location, operating status, access, working hours, storage/workspace, available utilities and restrictions. Highlight the need for site-controlled isolations, permits or specialist access.
5. Set the programme context.
Provide target milestones, delivery requirements and any fixed shutdown window. State what is confirmed and what remains subject to operational or commercial decisions.
6. Define inspection and completion needs.
Identify specified inspections, tests, witness requirements, documentation and handover information. Clarify who will approve drawings, release work fronts and accept completion.
7. Give a clear contact route.
Include the company, project contact, business email, phone and preferred way to discuss scope questions. Send the available information even if some items need to be developed together.
Related services.
Scope definition and connected work packages.
